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Privacy Policy

USROWING’S PRIVACY POLICY

Effective date: April 1, 2010

Last modified:  March 9, 2010

USRowing has created this Privacy Policy to disclose our online information practices and the choices you can make about the way your personal information is collected and used at the Site. USRowing is the owner of the information that is collected on its sites and through other means.

CHANGES TO THIS POLICY

USRowing reserves the right, at our discretion, to change, modify, add or remove portions of this Privacy Policy at any time. Such changes, revisions or modifications will be effective immediately upon notice to you, which may be given by any means including, without limitation, via posting on the Site. If the changes are significant, we will provide a more prominent notice. If USRowing changes this policy, site users have the choice to OPT-OUT following the OPT-OUT procedure listed below. Each version has an effective date listed at the top of the policy. Your continued use of the Site after such notice will be deemed to constitute acceptance of such changes, revisions or modifications. Please check this Privacy Policy periodically for changes.

The Site and the materials contained in the Site are presented solely for the use of users located in the United States of America and its territories and possessions, excluding Puerto Rico, American Samoa, Guam and the Virgin Islands. Guests who choose to visit the Site from outside of the United States of America are advised that this Privacy Policy does not necessarily comply with the privacy laws and regulations of the country from which you are accessing the Site. We therefore request that you do NOT provide personal information to us if you are accessing the Site from outside of the Unites States of America. 

WE COLLECT CERTAIN PERSONAL INFORMATION

For purposes of this Privacy Policy, "personal information" means any individually identifiable information about a user of our Site including, but not limited to, your name, contact information (such as your mailing address and e-mail address), demographic information (such as your date of birth and income level), lifestyle-related information (such as your hobbies and interests), and financial information (such as your credit card number). 

You may visit the Site as a guest, without providing any personal information to us. However, you may be required to provide personal information to us in order to take advantage of certain services and promotions offered via the Site. We may collect any personal information that you voluntarily provide to us in connection with your use of the Site, including but not limited to in connection with your:

  • becoming a member of USRowing;
  • registration for events;
  • making purchases from our online store;
  • submission of questions or comments to us via the Site;
  • use of the Site to transmit any User Content, including but not limited to participation in any e-mail services, message boards or chat rooms we may establish;
  • inclusion in our online newsletter program;
  • participation in a contest or survey; and
  • donations.

We also collect information from organizational members regarding their individual members.  While this information may contain “personal information,” it is generally collected in an aggregated demographic form. Organizational members may also collect personal information about members of their individual organizations for purposes identified and controlled by the organizational member collecting the information.

We may also collect personal information through other means such as the telephone, e-mail, fax, on paper and in person. We may also utilize USRowing partners and service providers to collect information (e.g. Regatta Central event registration). This privacy policy governs the use and disclosure of that information as well.

OUR USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION

We use the personal information that you voluntarily provide to us in order to fulfill the purpose for which you provided the information to us (e.g., to provide membership services and publications, to respond to your questions, to fulfill orders for products purchased via the Site, etc.). We also use your contact information to send you information, advertising and promotional materials about USRowing, its member organizations, and their respective products, services, news and upcoming events. We may also call persons who provide their telephone numbers to us via the Site in order to provide you with information about USRowing, its member organizations, and their respective products, services, news and upcoming events, if you request.

We use the demographic and lifestyle-related information that you may voluntarily provide to us in order to improve the content of the Site. We may also use this information to tailor your experience at the Site, showing you content, and to send you information, advertising and promotional materials about USRowing, its member organizations, and their respective products, services, news and upcoming events that we think might be of interest to you. 

We use the financial information that you voluntarily provide to us solely to bill you for membership, events entry fees, products you have ordered via the Site and donations to USRowing you have made via the Site.

Event entry and registration information may be shared with the event management personnel to enable them to properly conduct the event.

We will not disclose any personal information that you provide to us to any unaffiliated third party, except in accordance with this Privacy Policy or with your consent. We may enter into partnerships with third parties to provide valuable services to USRowing, its individual and organizational members (e.g. provide insurance through USRowing’s insurance program). We may disclose any personal information that you provide to us to our service providers only to the extent required to provide the service and provided that such service providers have agreed to only use such personal information to the extent necessary to perform services on behalf of USRowing.  

We do not normally disclose any personal information that you provide to us to USRowing's partners, sponsors, suppliers or other unaffiliated third parties. However, we reserve the right to disclose personal information that you provide to us to unaffiliated third parties that have agreed, in writing, to use your personal information only in accordance with the terms of this Privacy Policy. These unaffiliated third parties MAY use your personal information to send you information, advertising and promotional materials about their companies via mail, unless you OPT-OUT of receiving such third party materials. These unaffiliated third parties MAY NOT contact you via e-mail unless you OPT-IN to receiving such third party materials. To exercise your right to OPT-OUT of or OPT-IN to receiving such materials, please see the OPT-OUT/OPT-IN PROCEDURES section of this Privacy Policy.

We may disclose aggregate, non-personally identifiable information about users of our Site to advertisers, sponsors, and other third parties. For example, we may disclose to any third party that X% of Site users are male, Y% of Site users reside in New Jersey, etc. Our disclosure of aggregate information does not permit the recipient of such data to identify or contact any individual.

We may post the names and contact information of employees, Directors and Committee members on the Site and in print for contact purposes. Anyone who accepts, is elected or appointed to a position with USRowing agrees to have his/her contact information made available to USRowing’s members and the public.

Elite athletes and coaches may have their biographies posted on the Site or otherwise published by USRowing. We may disclose certain information about these individuals which includes but is not limited to, name, home city and state, age, educational background and photograph. We may also disclose the names of elite athletes participating in Direct Month Support, Elite Athlete Health Insurance Support and similar programs. 

Finally, we may use and disclose your personal information: (a) as is required by law; (b) to comply with legal process; (c) to investigate claims with respect to use of the Site; and (d) as is reasonably necessary to protect the interests, rights or property of USRowing, its member organizations or others.
We understand that some of your personal information may change over time, or that you may later desire that we no longer use or disclose personal information that you previously provided to us. You can either: (1) edit your personal information on the Site; (2) follow the instructions in our e-mail newsletter to make changes or remove yourself from our mailing list; or (3) contact us pursuant to the procedures specified in the CONTACTING US section of this Privacy Policy.

POLICIES WITH RESPECT TO CHILDREN

USRowing does not knowingly collect any personal information from children under the age of 13. As is further explained in the USE OF IP ADDRESSES section of this Privacy Policy, we do not link the IP addresses of Site users to personal information other than in specified circumstances. As is further explained in the USE OF COOKIES section of this Privacy Policy, we do use cookies on our Site, but such cookies are not linked to personal information unless such personal information is voluntarily provided to us via the Site. 

In cases where USRowing collects personal information from children under the age of 18, we require parental consent before the collection is completed and before any such personal information is disclosed to third parties.  For example, for USRowing membership, a parent or guardian’s signature is required before the membership application is accepted. With the exception of Elite Athletes (for whom USRowing has received the required parental consent for disclosure) or children names (for whom USRowing has received the required parental consent for disclosure) to USRowing honor rolls, USRowing will not disclose personally identifiable information about children.

USE OF IP ADDRESSES

An IP address is a number that is automatically assigned to your computer whenever you're surfing the web. Web servers, the big computers that "serve up" web pages, automatically identify your computer by its IP address.

When a user accesses web pages on our Site, our servers automatically log the user's IP address.  USRowing uses IP addresses for purposes of system administration, auditing the use of the Site, and reporting aggregate information with respect to Site users to third parties. We do not normally link IP addresses to any information that personally identifies the user, meaning that the user remains anonymous to us. However, we will use IP addresses to determine the identity of a specific user: (a) as is required by law; (b) to comply with legal process; (c) to investigate claims with respect to use of the Site; and (d) as is reasonably necessary to protect the interests, rights or property of USRowing, its member organizations or others.

Notwithstanding the foregoing, some services within the Site, such as message boards, may display a user's IP address along with his or her user name and message. If you choose to take advantage of such services, you acknowledge and agree that you have voluntarily provided to us information that causes your IP address to link to personally identifying information, and that our obligations with respect to use and disclosure shall be the same as those that apply to any other personal information that you have voluntarily provided to us.  
USE OF COOKIES

To enhance your experience with the Site, our web pages may use "cookies." Cookies are text files we place in your computer's browser to save information. Cookies, by themselves, do not tell us your e-mail address or other personally identifiable information. We use cookies to track, understand and maintain data regarding Site usage and to improve the content and offerings on the Site. For example, we may use cookies to personalize your experience at the Site (e.g., to recognize you by name when you return to the Site), save your password in password-protected areas, and enable you to use shopping carts on the Site. We never save your financial information in cookies. By showing how and when users use the Site, cookies help us see which areas are popular and which are not. 

Most browsers are initially set up to accept cookies. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent to you. However, please be aware that some parts of the Site will not function properly or may be considerably slower if you refuse to accept cookies. For example, without cookies, you will not be able to set personalized news preferences or you may have difficulty completing shopping transactions, entering contests or playing games.

As you will see, third parties such as our sponsors display logos and advertisements on the Site. These advertisements may contain cookies. The use of advertising cookies sent by third party servers is standard in the Internet industry.

USRowing does not control, or have any responsibility with respect to, these third party cookies. 

SECURITY AND INTEGRITY OF PERSONAL INFORMATION

We use industry-standard security techniques to provide secure transmission of your personal information from your computer to our servers, and to protect against the loss, misuse or alteration of personal information we have collected at the Site. When you transmit any financial information via the Site, we use industry-standard SSL (secure socket layer) encryption. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure.

You are responsible for maintaining the confidentiality of your registration information and password, and for all uses of your password. You should remember to sign out of your USRowing account and close your browser window when you have finished using the Site, in order to protect against others' use of the Site under your password. For your protection, we will never ask you to divulge your password in an unsolicited phone call or e-mail.

OPT-OUT/OPT-IN PROCEDURES

Site users may OPT-OUT of:

  • receiving mail, e-mail and/or phone calls from USRowing with respect to USRowing, its member organizations, and their respective products, services and upcoming events;
  • receiving information, advertising and promotional materials from third parties via mail.
    You may OPT-OUT of any such use of your personal information by:
  • using one of the methods described in the CONTACTING US section of this Privacy Policy; or
  • with respect to personal information you have provided in connection with a purchase from our online store, following the OPT-OUT procedures identified in, or linked to, your order form.

Site users may OPT-IN to receiving information, advertising and promotional materials from third parties via e-mail by using one of the methods described in the CONTACTING US section of this Privacy Policy.

CONTACTING US

If you have any questions or complaints about this Privacy Policy, including but not limited to, exercising parental rights, opting-in or opting-out of receiving third party mailings, submitting questions with respect to our privacy practices, reviewing our file of your personal information or requesting that we correct, update or delete personal information that you have previously provided to us by; please feel free to contact us via our e-mail at members@USRowing.org or write us at:

USRowing; 2 Wall Street, Princeton NJ 08540   or call us at (609) 751-0700.