Effective date: April 1, 2010
Last modified: March 9, 2010
CHANGES TO THIS POLICY
WE COLLECT CERTAIN PERSONAL INFORMATION
You may visit the Site as a guest, without providing any personal information to us. However, you may be required to provide personal information to us in order to take advantage of certain services and promotions offered via the Site. We may collect any personal information that you voluntarily provide to us in connection with your use of the Site, including but not limited to in connection with your:
- becoming a member of USRowing;
- registration for events;
- making purchases from our online store;
- submission of questions or comments to us via the Site;
- use of the Site to transmit any User Content, including but not limited to participation in any e-mail services, message boards or chat rooms we may establish;
- inclusion in our online newsletter program;
- participation in a contest or survey; and
We also collect information from organizational members regarding their individual members. While this information may contain “personal information,” it is generally collected in an aggregated demographic form. Organizational members may also collect personal information about members of their individual organizations for purposes identified and controlled by the organizational member collecting the information.
OUR USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION
We use the personal information that you voluntarily provide to us in order to fulfill the purpose for which you provided the information to us (e.g., to provide membership services and publications, to respond to your questions, to fulfill orders for products purchased via the Site, etc.). We also use your contact information to send you information, advertising and promotional materials about USRowing, its member organizations, and their respective products, services, news and upcoming events. We may also call persons who provide their telephone numbers to us via the Site in order to provide you with information about USRowing, its member organizations, and their respective products, services, news and upcoming events, if you request.
We use the demographic and lifestyle-related information that you may voluntarily provide to us in order to improve the content of the Site. We may also use this information to tailor your experience at the Site, showing you content, and to send you information, advertising and promotional materials about USRowing, its member organizations, and their respective products, services, news and upcoming events that we think might be of interest to you.
We use the financial information that you voluntarily provide to us solely to bill you for membership, events entry fees, products you have ordered via the Site and donations to USRowing you have made via the Site.
Event entry and registration information may be shared with the event management personnel to enable them to properly conduct the event.
We may disclose aggregate, non-personally identifiable information about users of our Site to advertisers, sponsors, and other third parties. For example, we may disclose to any third party that X% of Site users are male, Y% of Site users reside in New Jersey, etc. Our disclosure of aggregate information does not permit the recipient of such data to identify or contact any individual.
We may post the names and contact information of employees, Directors and Committee members on the Site and in print for contact purposes. Anyone who accepts, is elected or appointed to a position with USRowing agrees to have his/her contact information made available to USRowing’s members and the public.
Elite athletes and coaches may have their biographies posted on the Site or otherwise published by USRowing. We may disclose certain information about these individuals which includes but is not limited to, name, home city and state, age, educational background and photograph. We may also disclose the names of elite athletes participating in Direct Month Support, Elite Athlete Health Insurance Support and similar programs.
Finally, we may use and disclose your personal information: (a) as is required by law; (b) to comply with legal process; (c) to investigate claims with respect to use of the Site; and (d) as is reasonably necessary to protect the interests, rights or property of USRowing, its member organizations or others.
POLICIES WITH RESPECT TO CHILDREN
In cases where USRowing collects personal information from children under the age of 18, we require parental consent before the collection is completed and before any such personal information is disclosed to third parties. For example, for USRowing membership, a parent or guardian’s signature is required before the membership application is accepted. With the exception of Elite Athletes (for whom USRowing has received the required parental consent for disclosure) or children names (for whom USRowing has received the required parental consent for disclosure) to USRowing honor rolls, USRowing will not disclose personally identifiable information about children.
USE OF IP ADDRESSES
An IP address is a number that is automatically assigned to your computer whenever you're surfing the web. Web servers, the big computers that "serve up" web pages, automatically identify your computer by its IP address.
When a user accesses web pages on our Site, our servers automatically log the user's IP address. USRowing uses IP addresses for purposes of system administration, auditing the use of the Site, and reporting aggregate information with respect to Site users to third parties. We do not normally link IP addresses to any information that personally identifies the user, meaning that the user remains anonymous to us. However, we will use IP addresses to determine the identity of a specific user: (a) as is required by law; (b) to comply with legal process; (c) to investigate claims with respect to use of the Site; and (d) as is reasonably necessary to protect the interests, rights or property of USRowing, its member organizations or others.
Notwithstanding the foregoing, some services within the Site, such as message boards, may display a user's IP address along with his or her user name and message. If you choose to take advantage of such services, you acknowledge and agree that you have voluntarily provided to us information that causes your IP address to link to personally identifying information, and that our obligations with respect to use and disclosure shall be the same as those that apply to any other personal information that you have voluntarily provided to us.
Most browsers are initially set up to accept cookies. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent to you. However, please be aware that some parts of the Site will not function properly or may be considerably slower if you refuse to accept cookies. For example, without cookies, you will not be able to set personalized news preferences or you may have difficulty completing shopping transactions, entering contests or playing games.
As you will see, third parties such as our sponsors display logos and advertisements on the Site. These advertisements may contain cookies. The use of advertising cookies sent by third party servers is standard in the Internet industry.
USRowing does not control, or have any responsibility with respect to, these third party cookies.
SECURITY AND INTEGRITY OF PERSONAL INFORMATION
We use industry-standard security techniques to provide secure transmission of your personal information from your computer to our servers, and to protect against the loss, misuse or alteration of personal information we have collected at the Site. When you transmit any financial information via the Site, we use industry-standard SSL (secure socket layer) encryption. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure.
You are responsible for maintaining the confidentiality of your registration information and password, and for all uses of your password. You should remember to sign out of your USRowing account and close your browser window when you have finished using the Site, in order to protect against others' use of the Site under your password. For your protection, we will never ask you to divulge your password in an unsolicited phone call or e-mail.
Site users may OPT-OUT of:
- receiving mail, e-mail and/or phone calls from USRowing with respect to USRowing, its member organizations, and their respective products, services and upcoming events;
- receiving information, advertising and promotional materials from third parties via mail.
You may OPT-OUT of any such use of your personal information by:
- with respect to personal information you have provided in connection with a purchase from our online store, following the OPT-OUT procedures identified in, or linked to, your order form.
USRowing; 2 Wall Street, Princeton NJ 08540 or call us at (609) 751-0700.